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Funding Procedures

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Funding Procedures

Requirements for Funding

• Programs must be open to all residence hall students.
• Programs must be sufficiently advertised or publicized within all of the residence halls.
• Advertisements must state the program is sponsored by the Association of Residence Halls.
• The program must be held in a residence hall or directly outside a residence hall. “Co-programming” programs may also be held in the Bone Student Center, the Bowling and Billiards Center, or any location on campus that the ARH executive board and general assembly sees fit.
• A funding request form must be completed and submitted to the ARH treasurer.
• Funding requests for programs must be submitted no later than three days prior to the General Assembly meeting before the program takes place.
• Funding requests will not be approved for programs that have already taken place at the time of submission.
• Once all purchases for the program are made, receipts (or copies of receipts) must be submitted to the ARH treasurer in a timely manner. Receipts turned in after the semester in which the program was held will not be reimbursed. This may be altered in special cases at the treasurer’s discretion.
• ARH will not reimburse tax under any circumstances. Individuals in need of a tax exempt form may request one from the treasurer.

Funding Procedures

Once a funding request is submitted, it will be reviewed by the ARH Treasurer and then brought to the appropriate meeting to be voted on, depending on the amount Requested.

 

Requests for $499.99 or less

Requests under $500 must be approved by a majority vote of the ARH executive board. Voting takes place at the weekly executive board meetings on Thursday nights.

A representative for the program may be present at the executive board meeting during which the funding request is deliberated, but it is not required.

The Treasurer will report to the General Assembly the status of all funding requests deliberated by the Executive Board. The status of all submitted funding requests can be seen here.

Requests for $500.00 or more

Requests for $500 or more must be approved by a majority vote of the General Assembly. Voting takes place at the bi-weekly General Assembly meetings on Sunday nights.

A representative for the program must be present at the General Assembly meeting during which the funding request is deliberated. The representative will have 5 minutes to speak about their funding request, followed by a 5 minute question and answer session by the General Assembly and Executive Board. They will then be asked to leave the room for deliberation and voting. Immediately after the votes are counted, they will be notified of whether their request has been approved or denied.

Filing for Reimbursement

Any time after the funding request is approved, receipts can be submitted to the Treasurer or ARH Office. ARH reimburses by writing checks only. If you need specific accommodations, please notify the Treasurer before submitting your request.

ARH will only grant funds as approved by the Executive Board or General Assembly.

For more information concerning our Funding Procedures, please see our Constitution and Bylaws.